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Back To Nimitybelle Meeting 14 October 2002 Back To Nimitybelle Meeting 14 October 2002 - Polo match is not going to be held due to lack of
time.
----- Original Message -----
From: Peter
Kobold
Sent: Friday, September 13, 2002 11:49 AM
Subject: New Coordinator for Back to Nimitybelle
Good morning,
I would like to advise that Emma Rose of "Kybeyan,"
Nimmitabel, has been selected as the Co-ordinator for the Back to
Nimitybelle festival. Emma will provide administrative support for the
Committee and sub-committees, to help us to make sure everything is in tip top
order, ready to go!
Emma will be supervised by Rae Blyton and
will commence on Monday 16th September, initially for one day a week.
She plans to work from her office at home. Her first task will be
to make contact with the Group Leaders of all of the projects to write up
progress, update our Project Plan and to see how she can help you.
Barry Flack has made good progress with the raffle- good work Barry! Tony
Golby is forging ahead with plans for the Fishing Competition. I
attach Tony's update report which will be tabled at our next meeting on 14
October.
Please contact me or Rae if you have any particular jobs for Emma - she is
enthusiastic, able and very keen to get going.
We welcome her onto the team and are confident that she will bring fresh,
young ideas and energy that Nimmitybelle will enjoy immensely. I
look forward to seeing you on 14th October or hearing via phone or email
earlier.
All the best - and please prepare for Emma's call.
Peter Kobold
Suggested Itinerary: BTN Fishing Competition, Lake Williams Conditions: Contestants must hold a current Fishing Licence, Concession Card or Proof of Age, if under 16. One hand held rod or line with one hook, per contestant. Bait can include Worms, Mudeyes, Grasshoppers, Wood Grubs or any artificial flies, bait or lure. Time: Competition begins from 6am and closes at 1230, on Sunday 2 February, 2002. Entry Fee: Entry fee is $10 per person, payable at Lake Williams on the morning of the event, or earlier by contacting Tony Golby, Boyd Street Nimmitabel, phone (02) 6454 6460. Prizes: 1st Prize: $1,000 for a certain marked fish 2nd Prize: $150 " " " " 3rd Prize: $100 for the heaviest fish 4th Prize: $50 for a Secret Weight fish NOTE: The event will not take place unless BTN/Nimmitabel Show Committee arranges suitable insurance cover. I suggest 100 Entry Forms are printed, stating conditions, time, entry, and Prizes in brief. Hopefully this can be done before 9/11/02. I also suggest Nimmitabel Motel (6454 6387) Cooma Sports Store (6452 2222) SMEC (6452 0222) and Snowliner Coaches (6452 1584) be approached in person for sponsorships. PS. I will be away until early November and possibly out of action until early January. Tony Golby 11 September 2002
Back to Nimitybelle Activity1: Meeting Place The Nimmitabel Pioneers’ Memorial Hall will be set up as a meeting place where
Timeframe The Meeting Place is planned to be open from 4 – 9pm Friday 31 January 2003, 9am-6pm Saturday 1 February 2003, and 9am-4pm Sunday 2 February 2003. Establish Activity Co-ordinating Group 22 July 2002 Managers appointed of separate elements (catering, decoration and furniture arrangements, message Board, Comments Book and roster) by September 2002 Check security and insurance requirements by October 2002 Finalise catering, decoration and furniture arrangements, by December 2002 Message board format and roster Finalise security and insurance arrangements by December 2002 Milestones Establish Activity Co-ordinating Group and managers Finalise catering roster etc arrangements Finalise security and insurance arrangements Key contacts Chair, Activity 1. Co-ordinating Group: Ian Blyton (02) 6454 6246 Catering: Rae Stove, Pat Tozer Performance indicators Milestones met Number of visitors using the facility Number of enquiries successfully managed Number of enquiries NOT successfully managed Positive vs negative notes in Comments Book Profit over costs of refreshments Activity 2: Historical Displays A co-ordinated set of activities showcasing the rich heritage of Nimmitabel and district, the separate elements of this activity include:
Timeframe The Historical Displays are tentatively planned to be open from noon – 11pm on Friday 31 January 2003, 9am- 7pm Saturday 1 February 2003, and 9am-6pm Sunday 2 February 2003. There may be variations in opening hours between sites. Establish Activity Co-ordinating Group 22 July 2002 Advertise in Nimmity News, Bombala and Cooma Express seeking interest/items commence June 2002 Run Conservation Workshop 15 July 2002 Managers appointed of separate elements by August 2002 Commence plans for staffing, sponsorship and rosters by September 2002 Check security and insurance requirements by October 2002 Finalise formats and content by November 2002 Finalise staffing, sponsorship and rosters by December 2002 Finalise security and insurance arrangements by December 2002 Run the activities 31 January – 2 February Evaluation completed May 2003 Milestones Establish Activity Co-ordinating Group Managers appointed of separate elements Commence plans for staffing, sponsorship and rosters Commence enquiry on security and insurance requirements Finalise formats and content Finalise staffing, sponsorship and rosters Finalise security and insurance arrangements Run the activities Evaluation completed Key contacts Chair, Activity 2 Co-ordinating Group: Chris McGregor Family History Displays: Chris McGregor Geldmacher House: Mandy Paull Nimmitabel Pioneers’ Memorial Hall: Ian Blyton Heritage Trail - Nimmitabel Advancement Group Pres Tim Blatch 6454 6237 Police Station: Lorraine Alford St Andrews Sr Ursula, Mrs Bourke, Mandy Paull St Peters: ?? any suggestions Publicity: Marg Weston Show History: Rae Blyton Conservation: Lainie Lawson Grand Parade: Howard Charles 6454 6403 Aviation History: Michael Apps Performance indicators Milestones met Number of Participants in Conservation Workshop Feedback on usefulness from Participants in Conservation Workshop Number of direct responses to ads for items Number of visitors to each site Number of enquiries successfully managed Number of enquiries NOT successfully managed Number of security or insurance incidents Comments in Visitors Book Activity 3 Saturday evening entertainment This will involve 2 major activities to be held in adjoining facilities in the Showground:
Timeframe Canvass preferred approaches June 2002 Commence enquiry on security and insurance requirements August 2002 Consider options for catering " Consider options for Bar " Consider options for music " Consider options for entertainment " Consider options for decorations " Enlist the teams of helpers for each activity September 2002 Present options to BTN Management Committee July, August Finalise security and insurance arrangements October 2002 Finalise catering, decoration music, entertainment, Bar and Helper Teams arrangements by September 2002 Run the events 1 February 2003 Milestones Enlist the teams of helpers Present options to BTN Management Committee July, August Finalise catering, decoration, music, bar and entertainment arrangements for each event by September 2002 Run the events 1 February 2003 Evaluation completed May 2003 Key contacts Chair Activity 3 Co-ordinating Group: Pat Nichols 6454 6351, Members: Chris Clarke, Bev Francis, Rhonda McCarthy Catering: Rae Stove, Pat Tozer Performance indicators Milestones met Number of paying attendees Number of helpers involved Profit after costs recovery Positive vs negative notes in Comments Book Activity 4: Gala BTN BBQ Chair: Tony Golby, Nimmitabel Lions ClubA BBQ will be run at the Showgrounds on Sunday 2 February 2003 commencing immediately after the end of the Grand Parade. Music and entertainment may be provided. Timeframe Canvass preferred approach and activities June 2002 Consider options for catering Check security and insurance arrangements required Consider options for Bar Consider options for music Consider options for entertainment Nominate the teams of workers for each activity, including clean up September 2002 Present options to BTN Management Committee July, August Finalise security and insurance arrangements Finalise catering, music, entertainment, Bar and Helper Teams arrangements by September 2002 Run the event 2 February 2003 Evaluation completed May 2003 Milestones Enlist the teams of workers and helpers Present options to BTN Management Committee Finalise security and insurance arrangements Finalise catering, music, bar and entertainment arrangements Run the event Key contacts Chair: Tony Golby 6454 6460 Howard Charles (incoming President Nimmitabel Lions Club) Rae Stove, Pat Tozer Performance indicators Milestones met Number of paying attendees Number of helpers involved Profit after costs recovery Number of security incidents Number of insurance incidents Positive vs negative notes in Comments Book Activity 5 Fishing Competition Chair Tony Golby, President, Nimmitabel LionsThe Fishing Competition will be held possibly 7am –noon on Sunday 2 February 2003 in Lake Williams. Tagged fish will be released and supervised prior to the competition, according to the recommendations of the suppliers, Gaden Hatchery, and the appropriate Council or Government Departments. Generous prizes will be offered, hopefully to be recouped from entry fees and sponsorship. High profile ABC fishing the broadcasters will be invited to compete (and broadcast, of course!) Presentations of prizes will be made after the Grand Parade at the Gala BBQ. Timeframe Check availability and suitability of the plan June 2002
Confer with experienced Fishing Competition committees on hazards July 2002 Check security and insurance arrangements required August 2002 Seek sponsors from July 2002 Invite VIPs from August 2002 Finalise security and insurance arrangements November 2002 Order fish Organise certificates and prizes November 2002 Run the event and prize giving satisfactorily 2 February 2003 Milestones Plan completed within legislative requirements BTN Committee agree to plan Sponsors identified VIPs invited Finalised security and insurance arrangements Order fish Certificates and prizes arranged/printed Event held Prize giving completed Key contacts Chair: Tony Golby, Nimmitabel Lions Club 6454 6460 Performance indicators Milestones met Sponsorships successfully negotiated Number of paying participants Number of observers Involvement of VIPs Number of helpers involved Attendance of press, radio or TV Profit after costs recovery Number of security incidents Number of insurance incidents Positive vs negative notes in Comments Sheets Activity 6 Grand Parades Co-ordinating Group Chair: Howard Charles 6454 6403The Show Grand Parade will feature pastoral and agricultural achievements at the Centenary Show 1 February 2003 and the Main Street Grand Parade also emphasising historical achievements will be run at 12am Sunday 2 February down the Main Street of Nimmitabel, finishing up at the Showground. It is hoped all observers will follow to the Showgrounds to join the Gala BBQ which will commence after 1pm. Timeframe Canvass preferences, ideas and items for involvement June onwards Develop flexible plan for Parades’ participants July onwards Consider options for music Draft movement and traffic plans and arrangements
Check suitability and get approval of the plans July 2002
Confer with experienced Parade Managers and committees on hazards July 2002 Check security and insurance arrangements required August 2002 Seek sponsors from July 2002 Finalise security and insurance arrangements November 2002 Run the events satisfactorily 1 and 2 February 2003 Milestones Plans completed within legislative requirements BTN and Show Committees agree to plan Participants in parade confirmed Sponsors identified Finalised security and insurance arrangements Event held Key contacts: Chair: Howard Charles 6454 6403 Performance indicators Milestones met Sponsorships successfully negotiated Number of participants Range of participants Coverage of cultural, agricultural, pastoral and historical elements Number of observers Number of helpers involved Attendance of press, radio or TV Number of security incidents Number of insurance incidents Positive vs negative notes in Comments Sheets Activity 7 Nimmitabel Centenary Show Peter Kobold, Show Society PresidentThe Nimmitabel Show is an opportunity for the community to showcase produce and skills. Twin themes of local history and country skills have been agreed. A particular focus for the Centenary Show is involving younger people. Timeframe Program elements considered July 2002 Showground equipment reviewed, restoration needs appraised August 2002 Working Bees arranged August 2002 Stewards canvassed September Horse events negotiated with Bega Group Entertainment options investigated
Produce displays investigated
History coverage
Music options investigated Program finalised October 2002 Schedule completed and distributed November 2002 Stewards appointed Working Bee Show Set-up 31 January 2003 Run Show I February 2003 Wash up meeting and committee lunch 3 February 2003 Evaluation completed May 2003 Milestones Showground equipment reviewed, restoration needs appraised Working Bees arranged Stewards canvassed Program finalised Schedule completed and distributed Stewards appointed Final Working Bee Show Set-up Run Show Key contacts Peter Kobold, President Nimmitabel Show Society 6454 6286 or 0428 862 559 Performance indicators Milestones met Sponsorships successfully negotiated Number of paying attendees at the Show Number of participants in events Age range of participants Coverage of cultural, agricultural, pastoral and historical elements Number of helpers involved Attendance of press, radio or TV Number of security incidents Number of insurance incidents Profit after costs Positive vs negative notes in Comments Sheets Activity 8 Publicity Strategy Coordinating Group Chair: Margaret WestonAn integrated strategy to publicise the Back to Nimmitabel Festival is being developed to raise awareness, involvement and local ownership of the event. Raising the profile of the event will encourage locals to invite friends and relatives to participate, as well as attract the non-involved. Timeframe Develop strategy outline Elements:
Milestones Develop strategy BTN Committee agree strategy Official Opener accepted Invitations to Celebrities/ accepted Website completed Regular monthly input to radio Regular monthly input to regional newspapers Publication in Contact Sections of New Idea, Woman’s Day, Women’s Weekly, Canberra Times, SMH, Australian Key contacts Margaret Weston, Kathy Manthey (Cooma Events Co-ordinator) Performance indicators Milestones met Number of media reports Range in types of reports Hits on website Enquiries arising from media reports Numbers attending Activity 9 Administration Smooth operation and implementation of BTN Committee decisions Timeframe Arrange committee meetings for planning and reporting progress March 2002 onwards
Report to Dept as required on progress with TDP grant monthly commencing August Insurance requirements investigated August Security requirements investigated Planning Workshops September, October? Agree $$, time and duties of a possible Co-ordinator August 2002 Develop duty statement for Co-ordinator August 2002 Insurance arrangements finalised Security arrangements finalised Appoint Co-ordinator, possibly responsible for September 2002
Co-ordinator finishes up February 2003 Milestones Monthly BTN Committee meetings
Report to Dept as required on progress with TDP grant Planning Workshops Develop duty statement for Co-ordinator Appoint Co-ordinator Final committee meeting Run Festival and Show Key contacts Peter Kobold, Chair BTN, President Show Society Performance indicators Milestones met Sponsorships successfully negotiated Smooth operation of office tasks High quality reports on time Overall Profit after costs Positive vs negative notes in Comments Sheets Activity 8 Invitation Campdraft A Campdraft competition between invited participants will demonstrate the horse and stock handling skills of local and visiting experts. Ladies World Champion, Kerry Payten, will feature and demonstrate her special Campdraft skills. Activity 9 Fundraising Peter Kobold, Chair BTN Committee, President Show SocietyHonour the agreement to contribute community funds to supplement the TDP grant and boost base funding, where possible, through creative and traditional approaches Timeframe Seek sponsorship and community funding from March 2002 Raffle
Trash and Treasure October 2002 Jazz and Dinner evening possible with Charity Auction September 2002 Merchandise for sale
Milestones Sponsorships agreed Raffle
Trash and Treasure Jazz and Dinner evening possible with Charity Auction Merchandise for sale
Key contacts Raffle: Bill Denbow 6454 6416 Trash and Treasure: Pat Tozer Jazz and Dinner: Marjory Kobold Logo and Merchandise: Anne Charles Performance indicators Milestones met Profit after costs (Amount raised) Advertising and community awareness value Number of people participating in activities
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