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Further Information

updated 23 October, 2009

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News Letter

Thank you all very much for all your hard work.

Without all your help we would not have got this far.

We are still requiring more helpers for Transcribing and Checking.
In fact, we are getting desperate for Checkers.

We are really desperate for Helpers to move on to Checking.

When you have finished your current PIECE number please consider it.
Help will still be available for you.

If you know of anyone who would like to join us please contact myself
on the this link

Please take time to read the following NOTICES....they are important

Due to illness this page has not been updated, but we hope now to be back on track.

Brenda

List of Contacts for Notts
List of Names to contact for assistance	New Starters	Queries with Incens	Queries with SSCENS	New Starters Notts 1861	Queries with Checking	FCTOOLS or CSVCHK
Brenda Bowers for 1891 Email to	Yes	Yes	Yes	Yes	Yes	Yes
Sarah Line for 1861 Email to	Yes		Yes	Yes		Yes

REMINDERS

1. Please remember to always save your work

2. If you are using WINCENS (INCENS)
SEE THE ARTICLE BELOW FOR TIPS ON BACK UP

3. PROBLEMS WITH OCCUPATION STATUS COLUMNS,
11, 12, AND 13 on the Micro Fiche

EMPLOYER, EMPLOYED OR NEITHER

SEE INSTRUCTIONS BELOW FOR BOTH INCENS AND SSCENS

4. Would all New Transcribers using SSCENS (Spreadsheet) please remember to send their first 6 pages to one of the nominated Helpers for checking. This is to ensure that ALL the Columns have been filled in correctly and the correct number of digits have NOT been exceeded.

SPREADSHEET WARNINGS : SSCENS

It has been found that where HOUSEHOLDS go over to the next page
some transcribers are repeating the schedule number again.

PLEASE DO NOT. This is causing enormous problems for the Checker.

When the Household goes over the page, all you have to put is the
NEW PAGE NUMBER ..Please do not repeat the Schedule number
unless it is a NEW HOUSEHOLD.

_______________________________________________________________________________

Column R ...OCCUPATION STATUS

The Census the form includes three columns to be marked if the person
was "Employer" "Employee" or "Neither"
FreeCEN Transcribes this information into a single column.

Do not make assumptions!
If these columns are all empty, then leave Column R empty.
Otherwise enter either a R E or N as follows:-

R for "employeR" (If there is a 'X' in column 12)

E for "employeE" (If there is a 'X' in column 13)

N for "Not employer/employee" (If there is a 'X' in column 14)

If a person is marked for both "employeR" and "employeE": enter R

BACK UP OF WINCENS (INCENS)

First day of   backup:          Floppy number 1    (i.e. if you say start on Monday,)

Second day of   backup:     Floppy number 2 ( i.e. could be Tuesday)

Third day of   backup:        Floppy number 3   i.e.( could be Wednesday)

Then back to the beginning , using them in rotation.

i.e. use Floppy number 1 for say Thursday (or whatever day you are transcribing)

Use Floppy number 2 for Friday (or whatever day you are transcribing)

use Floppy number 3 for Saturday etc (or whatever day you are transcribing)

This is just in case you have a mishap, or PC failure for example..
You can then back up, to a choice of 3 days...
You close at the end of the day and back up on floppy.
The program will save it to your Hard drive as well.
The next time you go on you just open the program, and click on ' live' and carry on transcribing.
With luck you should never need the back up.

And, NO you can't change anything after you have saved the household, (that's down to the checker)

Occupation and Employer, Employed or Unemployed for those using INCENS

There appears to be a small problem on INCENS when coming to input the data from the Census Transcription Fiche for columns 11, 12, 13, & 14

11 = Occupation

12 = Employer = (Em'er)

13 = Employed = (Em'ee)

14 = Neither Employer or Employed.. i.e. Unemployed = (Notem)

When you TAB down to the Occupation Box when inputting your Data from the fiche to INCENS,
you have a choice of typing in the occupation or you can press the Page Down button on your keyboard.
This will bring you up a list of Occupations, choose the one you want and click on OK.
You will now be back on the input page. Your cursor will be still in the occupation BOX just after the occupation you have just chosen.
Without moving your CURSOR, look on your fiche and see if there is a X in either column 12, 13, or 14.

If there is, you need to enter it into INCENS. To do this follow these instructions.
Press the F key (or PF key at top of your keyboard) corresponding to where the X is.
X in column 12 press F6
X in column 13 press F7
X in column 14 press F8
This will insert the correct data.
Press the TAB key to continue.

Information

The Helpers site is just for that purpose, to ask for Help with your problem or to give HELP or assistance to someone else's problem.

The 'Chat' site is for just that 'To Chat' in general about anything to do with the Project , or anything else you wish to share for that matter.

If you are not yet on the HELPERS site, please let me know.

SPREADSHEET FORMAT

You can choose between SSCENS (Spreadsheet) for transcribing or the special programme written for FreeCEN called WinCENS (INCENS)

If you are OK with INCENS then stick with it......

If you have problems with Incens, or you update your PC to WINDOWS XP please
let me know and I will convert your INCENS file for you into the Spreadsheet version.

There is also a Spreadsheet help line on UK-CENSUS-SS-HELP-L@rootsweb.com.

If you are new to, or unsure or how to use Excel in particular in Transcribing,
then subscribe yourself to this site.

On the following page you will see an example of what the Spreadsheet Format looks like when DATA has been typed in from the Fiche. ...... click on here to go to Example of Spreadsheet

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